Everything about the people and vans doing the work.
Who is on shift, what they are qualified for, which van they took, what that van costs per mile, and what each driver has earned today — in one place, computed from work actually completed.
Why driver & fleet management matters
What it changes on a delivery day.
Profiles, skills and duty status
Who is on shift, who is certified for controlled goods, who has the tail lift — so assignment rules have something real to work with.
Vehicles with running costs
Assign a van to a shift and every completed route adds measured distance to its odometer, with fuel and distance cost reported per vehicle.
Pay from completed work
Base, per-stop, per-distance and bonuses computed from routes actually driven — and visible to the driver in the app as the day goes.
Reminders before things lapse
Service due at the mileage you set, and insurance, registration and permit expiries that raise an alert before they become a problem.
How it works
Driver & fleet management in PrivateMile.
01
Set up drivers and vehicles once
Profiles, skills, zones and pay structure for drivers; registration, costs and service intervals for vehicles. Import them from CSV or add them by hand.
02
Assign a shift
A driver goes on duty and picks up a vehicle. From that point every stop, mile and litre is attributed to both, without anyone recording anything.
03
Read the results
Leaderboards on on-time rate and stops per hour, cost per vehicle, pay per driver — measured from completed work rather than estimated from the plan.
The driver app is the product for half your team
Dispatchers see a board. Drivers see one screen at a time, usually one-handed, often in the rain. So the driver app is deliberately narrow: the next stop, the customer’s note, one large action, and navigation handed off to the maps app the driver already uses rather than a worse one built in.
Everything else — proof capture, cash collection, chat with dispatch, earnings — sits behind that single flow rather than competing with it. Late stops accumulate at the phone, and five minutes of friction per stop is the difference between finishing on time and not.
Skills and zones are not paperwork
It is tempting to leave driver profiles half-filled, and it costs you at assignment time. A rule that knows who is certified for controlled goods, who has the tail lift, and who works the north side will assign correctly at 7am without a human checking. A rule that does not know will hand the pharmacy run to the driver who cannot legally do it, and someone will catch it — or not.
Fill them in once. Auto-dispatch and route planning both read from the same profiles.
Vehicles cost money whether or not you measure it
Fuel, distance, service, insurance and permits are most of the difference between a fleet that knows its cost per delivery and one that guesses. Assigning a van to a shift is enough to attribute every mile of every completed route to it, which turns cost per vehicle into a reported number rather than a spreadsheet exercise someone does once a year.
Service-due reminders and document expiry alerts run off the same data, so the van that needs attention raises its hand before it strands a driver.
Pay people from what they did
Pay computed from planned distance pays for the planner’s decisions. Pay computed from completed routes pays for the work. The second is fairer, it produces an honest cost per delivery, and it removes the Friday argument — especially when drivers can watch the number accrue in the app all week.
Also in the box
And everything else, on every plan.
Driver chat
Built-in messaging between dispatch and the field.
Live GPS tracking
Every driver on one map, updating in real time.
Proof of delivery
Photo, signature, notes — and QR-verified parcel handoffs.
Analytics & reports
On-time rates, driver leaderboards, scheduled exports.
How is driver pay calculated?
From completed work: a base, a per-stop amount, a per-distance amount and bonuses, configurable per organization. Distance comes from the route actually driven rather than the route planned, so drivers are paid for the work rather than for the plan.
Can drivers see their own earnings?
Yes, live in the driver app, broken down by stop and by distance as the day goes. A driver who can see the number as it accrues trusts the total on Friday.
Does it track vehicle costs?
Yes. Completed routes add measured distance to each vehicle's odometer, and fuel and distance cost are reported per van and per driver. Service reminders fire at the mileage you set.
How do driver skills affect assignment?
Skills and zones are constraints available to auto-dispatch and to planning, so an order that needs a specific certification or vehicle type will not be assigned to a driver who does not have it.
More features
The rest of the platform.
See it with your own orders on the board.
Import today’s deliveries, add your drivers, and run one real day on the 15-day trial — no card, no sales call required.
Questions first? Tell us about your delivery day — or sign in.